The following provides information for employees who are leaving the College's employment and the steps required to ensure this process is as smooth and efficient as possible.

Resignation

Employees who decide to resign from their position should notify their line manager, in writing, of their intended leave date as soon as possible, copying in Human Resources. 

Employees who are leaving the College's employment should complete the Leaver Form, which can be downloaded from the Forms section below.  

Further advice and guidance can be sought from a member of the HR team.

End of Fixed Term Contract

The College is committed to ensuring that employees on Fixed Term Contracts are treated equally with staff employed on comparable open contracts. The Management of Fixed Term Contracts Procedure is designed:

  • As a means of retaining skills within the College wherever possible
  • To ensure that staff who are on fixed-term contracts receive appropriate support
  • To support managers in managing fixed-term contracts

Employees who are leaving the College's employment should complete the Leaver Form, which can be downloaded from the Forms section below.  

Further advice and guidance can be sought from a member of the HR team. 

Retirement

The College does not operate a compulsory retirement age for employees and is committed to equal opportunities for all by recognising the contributions of a diverse workforce, including the skills and experience of older employees.

Employees who are leaving the College's employment should complete the Leaver Form, which can be downloaded from the Forms section below.  

More information about the process to be followed for employees who wish to retire from their position is available in the Age Discrimination Policy or by contacting a member of the HR team.

Exit Interview

Part 1 of the Exit Interview supports the leaver and their manager through a handover and leaving process and ensures that all necessary actions are undertaken prior to leaving the College.  The form should be supplemented with detailed notes where necessary.
Exit Interview - Part 1 (downloads a word document)  

Part 2 of the Exit Interview is conducted by HR in line with its commitment to continuous improvement and valuing the contribution made by members of staff.  A suitable time and date will be arranged by HR with the leaver and all staff are encouraged to attend.  The aim of the interview is to gain feedback from employees in order to make continual improvements within the College and especially to gain a better understanding of retention issues and to inform future retention strategies.  The meeting will be anonymous and strictly confidential.  However, if appropriate and when permission is given, issues requiring escalation are referred to a Human Resources Manager and then potentially to the Department.  The meeting will take approximately 30 minutes.

Forms

All employees leaving the College are asked to complete:

Employees also have the option of a face-to-face meeting with either their line manager or a member of the HR team.

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