The college expects that a data management plan be created for all RCUK research funding requests. This allows visibility of the style, size and format of data being created and ensure the college can best support your needs. It’s important you are aware of their requirements and create your plan accordingly.
The Digital Curation Centre Checklist for a Data Management Plan provides guidance on 13 key areas which should be included within a Data Management Plan. These questions are:
- What data will you collect or create?
- How will the data be collected or created?
- What documentation and metadata will accompany the data?
- How will you manage any ethical issues?
- How will you manage copyright and Intellectual Property Rights (IPR) issues?
- How will the data be stored and backed up during the research?
- How will you manage access and security?
- Which data should be retained, shared, and/or preserved?
- What is the long-term preservation plan for the dataset?
- How will you share the data?
- Are any restrictions on data sharing required?
- Who will be responsible for data management?
- What resources will you require to deliver your plan?
A good data management plan will help by supporting reuse beyond the life of the project that generated it. It can also demonstrate to participants and commercial partners how their data will be protected. Research funding bodies increasingly require grant holders to develop and implement Data Management Plans (DMPs) as part of the application process. These might also be know as either a 'Technical Plan' or a 'Data Sharing Plan' rather than a Data Management Plan.
The best way to get started writing any of the required plans is to begin with a suitable template. We recommend you use the DMPonline tool for this, as it incorporates templates for all UK research funders who require a plan, and provides general guidance for each (please see below under funder guidance as to their requirements).
Not all plans require a great amount of detail, but you may wish to cover:
- Data collection: what data you will collect and how
- Documentation and metadata: what will you or other researchers need to know to interpret the data in the future
- Ethics and legal compliance: what restrictions exist on the use and sharing of the data
- Storage and backup: how will the data be kept safe and secure
- Selection and preservation: how will you preserve the data for the long term and what criteria will you use to choose
- Data sharing: which data will be suitable for sharing and how
- Responsibilities and resources: who is responsible for implementing the plan and what resources and specialist expertise will be required
Other common names for a Data Management Plan include:
- Data Management and Sharing Plan
- Access and Data Management Plan
- Statement on Data Sharing
- Data Access Plan
- Technical Plan
How to use DMP Online
Funding bodies increasingly require their grant-holders to produce and maintain Data Management Plans (DMPs), both at the bid-preparation stage and after funding has been secured. DMPonline has been developed by the Digital Curation Centre (DCC) to enable you to build and edit DMPs according to the requirements stipulated by the major UK funders.
- Go to DMPonline and sign up to get a free account. Make sure that you choose the RVC in under the organisation dropdown box.
- Choose the template of your funder.
- Select "Royal Veterinary College" as your organisation. Create your plan.
- Edit the plan. You can save a draft plan at any point and come back to it later. You can also share your plan with colleagues.
- Export the plan once you have finished the DMP
AHRC provides guidance about completing a data management plan (known as a Technical Plan) as part of a funding application.
The Technical Plan must be written as a single document and has a limit of four pages.
Sample plan from Bristol
All applicants for BBSRC must include a data sharing statement with their grant application.
The BBSRC Data Sharing policy page contains the:
Cancer Research UK
All applicants seeking funding from Cancer Research UK will be required to submit a data management plan (referred to as a data sharing plan) as part of their research grant proposal.
Further guidance from CRUK can be found here.
Cancer Research UK policy on data sharing and preservation
The EPSRC does not require researchers to submit data management plans with research grant applications. However, it does expect data management policies and plans to be in place.
EPSRC expectations regarding the management of and access to EPSRC-funded research data are mandatory from 1 May 2015.
ESRC applicants who plan to generate data from their research, must submit a data management plan as part of their Je-S application. The ESRC Research Data Policy page includes guidance about data management plans.
Research Funding Guide
Framework for Research Ethics
All applicants submitting funding proposals to the MRC are required to include a Data Management Plan (DMP) as an integral part of the application.
MRC guidance on DMP
MRC template for a data management plan
Guidance for reviewers in assessing a data management plan
Guidance for Applicants
All NERC proposals require an Outline Data Management Plan to identify data sets of long term value that should be made available to NERC data centres for archiving and reuse at the end of the fellowship or grant.
NERC Data Policy
The Wellcome Trust provides guidance about developing a data management and sharing plan as part of a funding application:
Guidance for researchers: Developing a data management and sharing plan
Key links and tools available:
- MANTRA - Online course on RDM from University of Edinburgh
- SupportDM - Online module on DMPs from University of East London
- JORUM RDM Collection - List of RDM Open Educational Resources collated by JORUM
DMP Web Tools
- DMPOnline - Online tool containing templates for RCUK funder DMPs
- DMPTool - Online tool providing templates for US funders
Example Data Management Plans
- ESRC:Sample Data Management Plan - Created by UOB
- University of Mexico: Example Data Management Plans
- Digital Curation Centre: Developing a DMP
- Quick DMP Checklist
- Example DMPs
- Video Guide on using DMP Online
- Template for a Data Management Plan (Word), which draws together details researchers often are asked to provide in data management plans (DCC).
- UK Data Service: Plan to share
- UK Data Service: Writing and Affecting Data Management Plans
- University of Bristol: Funder specific guidance
- LSHTM: Understanding funder requirements
- MIT: Data planning checklist
- Summary of UK funders’ expectations for the content of data management and sharing plans
- ESRC data management plan guidance for peer reviewers
- MRC data management plan guidance for peer reviewers